Policy Information

In compliance with the Higher Education Amendments of 1998 and 2008 and consumer protection practices, Mayville State University provides information to current students and employees about the institution. In addition, all prospective students, prospective employees, parents of current and prospective students, and members of the general public may obtain this information upon request. Specifically, this information is supplied in compliance with the Drug Free Schools and Communities Act, The Campus Security Act, Title IX, and the Student Right to Know legislation. The following information is available at the MSU Website at the following address: http://www.mayvillestate.edu/about-msu/more-info/reports-policies/ or by referencing the cited university documents. It may also be obtained, upon request, in printed copy from the Student Affairs Office in Main 107 (Phone: 701-788-4631). The Dean of Students, is the designated university employee to contact for assistance in obtaining any of the following information:

Financial Assistance Information: A description of the financial assistance programs available, the application procedures, eligibility requirements, criteria for selection, criteria for determining the amount of an award, satisfactory progress standards, disbursement methods, loan terms, and the conditions and terms for employment provided as part of a student’s financial assistance package. Available in the MSU catalog and from the Financial Aids Office.

Institutional Information: Refund policies, return of Title IV assistance, and requirements for students who withdraw from the institution. Also includes cost of attendance; academic programs, faculty and facilities; accreditation and licensure; special facilities and services for students with disabilities; contact persons for financial assistance and institutional information; and information regarding study abroad. Available in the MSU catalog.

Student Code of Conduct: Includes expectations for student behavior and the rights and responsibilities of all students. Also includes information about due process procedures for students who violate university and other rules and regulations. Available from the Student Affairs Office or the Student Handbook.

Information on Completion and Graduation Rates for All Students and Student Athletes: Includes information about cohorts of new, full time, first time undergraduate freshmen who enroll in the fall term and who complete degrees within six years, or who transfer to another four year program within that time frame. Specific information about the completion and graduation rates of student athletes within each cohort is also provided. Available from the Student Affairs Office in the Student Right to Know - Completion and Graduation Rates report.

Institutional Security Policies and Crime/Fire Statistics: Includes a statement of current policies and procedures for students and others to report criminal actions occurring on campus and policies concerning the institution’s response to those reports. Includes a statement of current policies concerning security of and access to campus facilities; a statement of current policies concerning law enforcement on campus; a description of the type of programs designed to inform students and employees about campus security procedures; and a description of the programs designed to inform students and employees about the prevention of crimes. Statistics concerning the occurrence on campus of criminal offenses reported to local police agencies or to any official of the institution are gathered and documented for the following crimes and incidents: murder, rape, robbery, aggravated assault, burglary, motor vehicle theft, hate crimes, and violations of campus liquor, drug and weapons possessions regulations. Fire safety in campus residence halls is also addressed, including fire safety measures and occurrences of fire incidents in these facilities. Policies and procedures for dealing with missing students who reside in campus housing, including appropriate notification methods are also outlined in this document. Available from the Student Affairs Office in the Campus Crime and Security Act Report.

Sexual Misconduct and Title IX Compliance Policy: Mayville State University strives to create a campus community free from interpersonal abuse including sexual misconduct. This policy is in compliance with federal law and is guided by the U.S. Department of Education, Office of Civil Rights. In accordance with Title IX, Mayville State University does not discriminate on the basis of sex in Mayville State’s educational program and activities. Sexual misconduct is prohibited in all forms, regardless of intent to harm. Sexual assault, sexual exploitation, coercion and sexual harassment are examples of sexual misconduct, and all are prohibited. Also prohibited under Title IX is any rule violated on the basis of the recipient of the behavior’s sex/gender which is severe enough to cause discriminatory effect. Available from the Student Affairs Office or by contacting the Title IX Coordinator, Director of Human Resources.

Alcohol and Drug Policies: Includes a statement of institutional policy regarding the possession, use, and sale of alcoholic beverages and illegal drugs and the enforcement of federal and state laws governing underage drinking and use/possession of illegal drugs. Also includes a description of drug and alcohol abuse education programs sponsored by the institution. Available from the Student Affairs Office in the Drug Free Schools and Communities report.

Equity in Athletics: Includes information about the number of male and female students enrolled at the institution; including the number of athletic participants for each team. Also includes the total operating expenses for each varsity team, the gender of each team’s coaching staff, the amount of money spent on athletically related aid for male and female sports teams, the ratio of athletic aid awarded for male vs. female athletes, the amount of money spent on athletic recruitment, the total annual revenue generated by athletic teams, and the salaries of head coaches of all varsity teams. Available from the Student Affairs Office in the Student Right To Know – Equity in Athletes Report. Because of federal reporting requirements, this report may not be available until Oct. 30.

Family Educational Rights and Privacy Act: Includes the type of information maintained by the university on and for each student. Also designates individuals and offices who have access to specific pieces of information; specific data that is considered directory information; records not available to students; procedures for release of information; and material not considered to be part of a student’s record. Available from the Academic Records Office or the university catalog.

Student Concerns: Student concerns about specific issues should generally be addressed to the respective office or university employee for resolution. Following are specific processes that students should follow for prompt resolution of concerns:

1. Students who have concerns about classroom related matters (including matters related to the instructor, teaching materials, methodology, classroom environment, physical facilities, or other matters resulting from normal classroom activities) should follow the following procedure:
   1. Discuss the situation with the instructor to see if resolution can be reached.
   2. If the problem is still not resolved, contact the instructor’s Division chair for assistance.
   3. Situations still not resolved should be brought to the attention of the Vice President for Academic Affairs.

If the situation has not been resolved through this procedure, students may contact the President of the University for final resolution. Grade appeal processes are handled differently and are outlined in the Student Handbook. 

1. Students who have concerns about billings, business operations, institutional charges, etc. should contact the Business Office in Main 108. Financial billing issues related to policy or university procedures should be directed to the Vice President for Business Affairs.
2. Students who have concerns about financial aid awards, scholarships, or the processing of financial aid should contact the Director of Financial Aid in Main 106. Issues related to financial aid policies or procedures should be directed to the Dean of Student Affairs.
3. Students who have concerns about their official admissions status should contact the Director of Admissions in Old Main 114. Students who have concerns about their academic standing should contact the Director of Academic Records in Main 114. Issues related to academic standing policies should be directed to the Vice President for Academic Affairs, and issues related to admissions policies or procedures should be directed to the Dean of Student Affairs.
4. Students who have concerns about specific student services such as:

• housing

• food services

• academic support

• career development

• student health services

• counseling

• student programming

• special services

Students should first contact the director or professional in charge of that program. Concerns may also be addressed by the Dean of Student Affairs.

1. Student athletes who have questions or concerns about eligibility or athletic awards should contact the respective coach. Issues related to institutional or NAIA policies or institutional procedures should be directed to the Athletics Administrative Assistant in Field House141 or the Athletic Director in Field House 139.
2. Students who have concerns about technology related issues; i.e. access to computing resources, etc. should contact the ITS Service Desk in Library B06. Concerns about institutional policies and procedures related to the use of technology should be directed to the Chief Information Officer.
3. Students, parents or alumni who have questions or concerns about alumni status, alumni information or contributions to the university should contact the MSU Foundation Office.
4. Students who have concerns about the condition of specific facilities or grounds should first contact the manager of that building or grounds area. Issues may also be directed to the Physical Plant Director in Old Main 29.

In the event that a situation cannot be resolved through ordinary and normal procedures with the respective staff person or Vice President, students may contact the University President for final resolution.